Administrative Assistant

Job Description

Reception and Administration:
 Greet visitors and maintain a welcoming office environment.
 Answer and direct phone calls in a professional and timely manner.
 Manage and maintain office calendars and schedules.
 Coordinate and schedule meetings, including room bookings and necessary arrangements.
Office Management:
 Order and maintain office supplies, stationery, and equipment consumables.
 Manage office equipment, ensuring proper functioning and maintenance.
 Oversee office cleanliness and upkeep, coordinating with cleaning services.
Data Management and Filing:
 Accurately input and manage data into various systems.
 Maintain organized and up-to-date filing systems for easy retrieval of documents.
Event Coordination:
 Assist in planning and organizing internal and external events.
 Manage event logistics, including invitations, venue arrangements, and catering.
General Administrative Support:
 Provide administrative support to the management team as needed.
 Handle various office-related tasks such as photocopying, scanning, and mailing.
Qualifications:
 Minimum 1-3 years of experience as an Office Administrator.
 Excellent verbal and written communication skills.
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 Strong organizational and time management skills.
 Attention to detail and accuracy.
 Ability to multitask and prioritize tasks effectively.
Additional Responsibilities (Consider Including Based on Company Needs):
 Travel arrangements for employees (booking flights, hotels, etc.)
 Payroll processing and benefits administration
 Vendor management and contract negotiations
 Expense reporting and reimbursement
 Facilities management (maintenance, repairs, security)